How to Understand Microsoft Word

How to Understand Microsoft Word

How to Understand Microsoft Word -The most used software in a computer today is the Microsoft Office Suit, which contains many other software and MS Word is the most popular developed by Microsoft The most used software in a computer today is the Microsoft Office Suit, which contains many other software and MS Word is the most popular developed by Microsoft. Microsoft word is also known as “Word”. Word is the word processing software and a flagship of Microsoft.


How to Install Microsoft Word

#1 – Confirm to see if your laptop has the minimum requirements you need to download the Microsoft Office Suite. Which is at lease a 256 MB of RAM and a good processor.

#2 – Enter the serial number given to you and accept the license agreement by checking the checkbox there. Then click the “Customize” button to confirm the setup to install the Microsoft Word and other Microsoft Office.

#3 – Click on the button found left of an item that you do not need to install. Click the “Not Available” item to uninstall it from the installation. Redo this step on other items that you do not need to save space.

#4 – Click on the button to install Microsoft Word and any other Microsoft Office.



Some of The Practice Exercises For Beginners on Microsoft Word:


#1 –

To create this kind of form, you will need to use some shapes, text boxes, colours, formatting options, tables, and horizontal lines in Microsoft Word. This is one the very good exercise to practice because it will give you some idea of how to use such options practically on various official documents that we use in our daily official life.

See a sample in the image below.


#2 – create bills/leaflet/brochures

Everyone contains various designs of bills such as your television shopping bill, computer bill, electricity bills, and various other kinds of bills.  You can practice in Microsoft Word to create that type of bill format that you want. It’s good for the practice in which you will learn how to the Insert menu option, text adjustment between the table, page size, and text boxes.


#3 – Design a happy birthday message by using word art and print it.

This is one of easy thing to do on Microsoft Word.  You can use the Word Art option for this. You can create the best wishes message in Microsoft Word. After that, you can print. And give it to the person. This is also a good way to make kids interested in learning the computer.

Also good for students and kids to create fun things and print or give it as a gift to parents. So, they will enjoy your creativity.


#4 – Insert the image into the shape.

This is a little easy. But it’s important that you know easier things more than difficult things. Because in interviews especially related to IT, people ask easier questions than difficult ones.

So, practicing even on small things is also beneficial. You don’t’ know whenever it will be helpful for you in the future.

So, insert an image into the shape. Take and draw a shape from the Illustration menu, place it on a page a little higher in size, then double-click on the shape. Go to the shape fill option and click on the picture. As an example, you can see the following image.

#5 – Insert a template or download the new template in Microsoft Word from the Internet and edit those templates with your content.

There are 100+ templates almost for anything in the Microsoft Word Template option. The top benefit of using the template is that if you don’t know how to create or design a certain thing then you can just download the template and replace the existed text with your text. And it’s done.

This is also one the most important option which you should learn because it’s tough when you don’t know how to design or create anything, so try to practice on 15+ templates and see what it will look like in your Microsoft Word.



Features of Microsoft Word are:

The image given below shows the different elements and categories which are available in MS Word doc:



This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All the basic elements which one may need to edit their document is available under the Home option.


The Tables, shapes, images, charts, graphs, header, footer, page number, etc. can also be entered in the document. They are included in the “Insert” category.


The template or the design in which you want your document to be created can be selected under the Design tab. Choosing the appropriate tab will enhance the appearance of your document.

Page Layout

Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation, spacing, etc.


This tab is the most useful for those who are creating a thesis or writing books or lengthy documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can be found under this tab.


Also the Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be tracked under the review tab. This acts as an advantage for those who get their documents reviewed on Microsoft Word.

Apart from all the above-mentioned features, the page can be set in a different views and layouts, which can be added and optimised by using the View tab on the Word document. Margins and scales are also available for the benefit of other  users or the user.


How to Understand Microsoft Word

5 Benefits of Learning Microsoft Word

#1- Extreme Availability. Whether you are working from home, office or school, MS Word is one of the most available software found in almost any computer. …

#2- Integrate with other MS Office Programmer.

#3- Instant help with language. …

#4- Easy reading and easy writing. …

#5- Easy to collaborate.


4 Disadvantages of Microsoft Word

#1- Cost:

This is one of the disadvantage of Microsoft Word. While Word is the best word processor available, it can be very expensive. You can also get free word processors that are nearly as powerful that will satisfy the needs of most users.

#2- Complexity:

This is another one of the disadvantage of Microsoft Word. Most users will probably never use 49% of the functionality of Word. The complexity can actually be a deterrent as some users will be overwhelmed by the functions’ available. The ribbon does present some of the more frequently used elements, but the lack of intuitiveness of the ribbon can add to the confusion.


#3- Not Always Intuitive:

Some functions are not always intuitive, and it can take a while to get your desired effects. I have personally had problems trying to insert pictures and align text correctly around the pictures. The options that is available seem to offer what I need, but I don’t always get the effect I want.


#4- Removed Features:

Some familiar features of Word have been exclude in the past. This includes the iconic toolbar that was replaced by the ribbon. Word also previously had tools like speech recognition, although that of part feature became a part of Windows.

How to Understand Microsoft Word

Eight Importance of Microsoft Word

#1- Microsoft Word is one of the effective tool for creating all kinds of documents like letters, memos, reports, term papers, and typesetting novels and magazines, etc.

#2- Microsoft  Word offers you some  specialized tools for formatting your document in various ways; perform spelling and grammar check to produce standard and error-free documents; in-built thesaurus for finding appropriate synonyms to replace repetitive words/phrases; word count feature for a statistical report of your document; drawing and graphics editing tools to add a touch of graphics or images to go with your own documents; sounds and video handling tools to add multimedia feature to a document; numerous wizards and tools for creating and distributing merged faxes, form letters, labels and envelopes, etc.

#3- Microsoft Word is also highly useful for creating text of large volume.

#4- You can also create and maintain mailing lists, create personalized documents and create newsletters in Microsoft Word.

#5- Microsoft Word  also helps you to send documents to a group of people for feedback.

#6- Word provides customized assistance in many ways which you don’t even known of .

#7- With Microsoft Word, you can also import files or objects from other programs and use them in your documents.

#8- Word also offers some facilities for exporting documents to other packages, like Lotus Notes, WordPerfect, etc.


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